Another important part of the ESWW are the topical discussion meetings which cover topics that are of interest and debated by the whole space weather community. The call for these meetings usually opens later than the Call for Plenary and Parallel Sessions.
Plenary Sessions
The ESWW plenary sessions form a key component of the conference. They are designed to be open to all attendees and therefore represent topics that are of interest to the wider space weather community. The plenary sessions are aligned with the conference theme and are selected by the program committee after the deadline of the Call for Plenary and Parallel Sessions.
The conveners of the chosen sessions are notified, followed by the opening of abstract submission for Sessions.
Parallel Space Weather Research Sessions
The Space Weather Research (SWR) sessions have fixed titles spanning the common themes of the ESWW. As space weather is a multi-disciplinary field of applied science with many connections between different areas of research there are many different ways to divide the topics of the SWR sessions. It is desirable to vary this each year to make different connections in the areas of research. Nominally, the SWR sessions would cover 70% of the time reserved for parallel sessions. A maximum of three conveners are allowed per SWR session.
The reason for fixing topics is to limit the amount of overlap whilst ensuring that key recurring active areas of space weather research are always covered. We are searching for motivated conveners for the SWR sessions who can produce an abstract with broad appeal and whose expertise covers the extent of the theme.
Parallel 100% Community-Driven Sessions (CD)
The 100% Community-Driven (100CD) sessions have titles provided by conveners and are intended to change each year focussing on topics that have specific relevance in that moment, connect themes in ways not foreseen in that year’s SWR sessions and are fundamentally different in focus from parallel sessions in previous years.
Nominally, the 100CD sessions would cover 30% of the time reserved for parallel sessions. The aim for the 100CD sessions is to elicit an as extensive and varied response as possible to give a more dynamic flavor to ESWW.
A maximum of three conveners are allowed per CD session.
Topical Discussion Meetings
A major feature of the European Space Weather Week (ESWW) is the live contribution made by the participants. Topical Discussion Meetings (TDMs) are a principal programme component providing this by creating arenas for engaging debate. Topical discussions on the newest insights in space weather, on the challenges and threats that space weather can cause, emerging new science – all of these and more are relevant and eligible for TDMs at ESWW.
TDM is a 1h 15min (or 1h) informal meeting with NO abstract submission form and therefore NO poster contributions.
The purpose of a TDM is the encouragement of open discussion on a specific topic of general interest, augmenting a Plenary or Conference Theme. Proposed TDM descriptions are to indicate key questions and issues that will be discussed.
Conveners are responsible for promoting their TDM. Convenors can e.g. make a single-slide/small poster to introduce the TDM, give the background of the relevance of the TDM, the type of the TDM, what the TDM expects to achieve, and also who the designated Topic Introducers will be. All TDM material can be uploaded to the ESWW2023 website to be made publicly available.
FOR CONVENERS
SESSIONS: TO DO & TIMELINE
The convener work on the sessions will run in 2 rounds.
Round 1: selection of abstracts for oral presentations
July 15th – August 20th
The submission of abstracts for oral presentations will be open by 1st July 2023 (included), after which the PC will decide on the time-slots assigned to each session by 15th July 2023 (included). The conveners will then be asked to accept/decline so far submitted abstracts and assign oral presentations. The proposed sesion schedule needs to be approved by PC. The conveners will need to provide their feedback on the session to PC/LOC by preferably by early August, but at latest by 20th August 2023 (included) so all the speakers/poster presenters can be properly notified and the program released in late August.
Round 2: selection of abstracts for late poster presentations and appointment of chairs
September 10th – October 1st
The abstract submission will be kept open for late poster abstract submissions until 10th September 2023 (included), after which the conveners will be asked to accept/decline so far submitted late poster abstracts and assign chairs. The meeting will be in hybrid form, i.e. sessions will run in person and online over zoom in parallel. Each session therefore needs to have 2 chairs: one on site and one online. The chairs are assigned by the conveners (conveners can choose to act as chairs or appoint someone else to take the role). The conveners will need to provide their feedback on the sessions to PC/LOC by 1st October 2023 (included) so all the late poster presenters can be properly notified and the program finalized, which is to be released early October.