Code of conduct

ESWW 2023 is committed to providing a safe, welcoming and inclusive experience for all participants.

All participants are expected to be aware of the following code of conduct.

• ESWW 2023 is a professional networking experience; professional courtesy, equity, and fairness are expected from all participants
• ESWW 2023 expects a diversity of views and opinions to be welcomed by open and constructive criticism of ideas rather than personal attacks on individuals.
• Professional and respectful conduct of all attendees is expected; bullying, harassment, intimidation, and discrimination of any kind will not be tolerated in any kind of interaction including display materials, presentations, discussions, chats, social media and social gatherings. Harassment includes but is not limited to:

• • Inappropriate or intimidating behaviour and language or threats of violence,
  • Unwelcome jokes,
  • Unwanted touching or attention,
  • Offensive images,
  • Photography or video recording without permission,
  • Stalking,
  • Offensive comments related to gender, gender identity and expression, sexual orientation, disability, mental illness, neuro(a)typicality, physical appearance, pregnancy status, political affiliation, marital status, body size, age, ethnicity, ancestry, national origin, nationality, immigration status, language, religion or lack thereof, or other identity marker,
  • Unwelcome comments regarding a person’s lifestyle choices and practices.

Intellectual property

• Presenters who wish to keep their material private shall include the “no sharing” icon on the relevant slides or posters.
• It is prohibited to share any material if the presenter indicates (by use of the no sharing icon) that they do not allow their material to be shared.
• If presenters do not wish their contribution to be available through the website to participants after the conference they should select the “Post-conference contribution removal option” during abstract submission.

Recording by photo, film, or other means

ESWW 2023  follows the guideline for consent related to pictures of a person in a public space under the EU General Data Protection Regulations. Recording via video, photograph, or other means of participants to the ESWW 2023 is, in general, allowed as long as people are not shown in incriminatory or private situations and images are not used in a misleading or derogatory way. It is recommended that permission be sought from anyone that is identifiable on a recording.

Social media

ESWW 2023 encourages open discussion on social media, blogging platforms and channel-based messaging platforms during the conference.

The following rules aim to provide means by which ESWW 2023 participants can embrace social media while at the same time remaining respectful of presenting authors’ work.

• It is prohibited to share any presenter’s material at the conference if it has been labelled with the “no sharing” icon.
• The default assumption is to allow open discussion of ESWW 2023 oral and poster presentations on social media. However, please respect any request from authors to not disseminate the contents of their presentation if it has been marked with the “no sharing” icon.

Professional Ethics

All participants are expected to aspire and adhere to the following standards of behavior:

• Integrity: participants will act with honesty and take full responsibility for the trustworthiness of their presentations
• Honest reporting of data, results, methods and procedures.
• No fabrication, falsification, plagiarism, or misrepresentation of data
• Personal accountability in the conduct of their activity and the dissemination of the results
• Unselfish cooperation

Breach of conduct Reporting

Any misconduct brought to the attention of the LOC or PC will be carefully investigated and addressed accordingly.

Anyone that observes or is subject to any violations against these rules should report the breach of conduct by email to the ESWW 2023-PC and ESWW 2023-LOC chairs respectively mario.bisi[at]stfc.ac.uk and arouillard[at]irap.omp.eu

This code of conduct has been adapted with permission from the following sources:

• AGU Policy on Scientific Integrity and Professional Ethics
• Europlanet Science Congress 2022 Code of conduct